Document management systems have recently become popular sources for businesses of all sizes. They assist them in storing, sharing, tracking, and managing files or documents. They are important systems designed to capture and store e-documents. Whether you are an owner of an organization, a manager of a business, or seeking a platform to manage your business’s documents, you may utilize a perfect document management system to store, share, track, and manage files or documents.
This blog explores valuable information on document management systems (DMS), highlighting what they are and the top document management systems.
What is a Document Management System?
A document management system (DMS) is a computerized program designed to help businesses store, share, track, and manage their files and documents. They also help them capture, track, and store electronic documents, such as PDF files, digital images of paper-based content, and word-processing files. They can integrate various documents and files for improved control, access, and process efficiency. Start an online search to learn more about document management systems.
Top Document Management Systems Available in 2025
There are many document management systems, each catering to businesses’ unique needs. We’ve shared the top systems for storing, sharing, tracking, and managing electronic files and documents. Let’s consider using good document management software.
DocuWare
Pricing: 225 per month per user
DocuWare is one of the most common document management systems. It provides digital document management and automated workflow solutions to businesses of all sizes. It enables you to capture, process, and use your information. This software also helps you keep your teams fluid and productive.
Key Features of DocuWare:
Intelligent Indexing
Data Enrichment
Mobile Upload
Barcode Recognition
File Import
Forms for Data Capture, etc.
Benefits of DocuWare:
DocuWare improves compliance and security, reduces the need for paper and its costs, improves information integration, and boosts productivity.
It digitizes documents, recognizes texts, and eliminates the need for paper.
It also improves the information flow between teams and customers.
M-Files
Pricing: $29 per month
M-Files is a notable document management software for many businesses. It seamlessly organizes and manages electronic documents and files, making it ideal for several people. This system offers comprehensive features that help organizations store, share, track, and manage electronic documents and files. It also has a great user interface that is intuitive and familiar to everyone.
Key Features of M-Files:
Network communication
Special environments
User authentication
Database engine and data storage
Database connections
Integration
Remote Mobile Access
Email Notification and Reporting
Dynamic Views, etc.
Benefits of M-Files:
M-Files usually delivers instant access to documents and files from anywhere and keeps information secure and compliant to increase productivity, reduce business risks, and enable continuity.
It helps you find information instantly relevant to documents and files.
It also ensures compliance and reduces risks.
PandaDoc
Pricing: Starts at a reasonable $19 per month
PandaDoc is a comprehensive document management system for many businesses. It creates, manages, tracks, and e-signs every important document you handle. You may utilize PanaDoc software to create, edit, track, share, and manage documents and files quickly and easily. It may also help you streamline the process of creating, sharing, tracking, managing, approving, and e-signing proposals, templates, quotes, etc.
Key Features of PandaDoc:
Contract Automation
Email White Labeling
Content Locking
Customer Branding
Secure and Compliance
Document Management
E-Signature Capabilities, etc.
Benefits of PandaDoc:
PandaDoc offers various features that provide many benefits, such as increasing efficiency, enhancing security and compliance, and saving time.
It comes at affordable costs, which makes it easier to use for every small business.
FileHold
Pricing: $40.00 per user
FileHold is another document management software that helps you store, share, organize, track, and manage all your electronic files and documents. This system may help large organizations transition to a paperless work environment because it reduces the manual need for papers and costs. This tool makes storing, sharing, tracking, and retrieving important documents and files easy.
Key Features of FileHold:
Document Workflow
Access Documents
User Roles and Security
Searching
Controlled Documents Access
Dashboards
Reporting, etc.
Benefits of FileHold:
FileHold offers various features that can help you store, share, and manage all your electronic documents and files in one place. It provides the basic tools that allow you to automate your processes with ease. It transforms paper and electronic documents and files into knowledge assets. This software manages the implementation and supports your document management system.
Laserfiche
Pricing: from $50 per user
Laserfiche is a leading content management and document management software for businesses of all sizes. You can streamline all of your manual processes with this software. It enables organizations to digitally transform operations and manage their content and documents with AI-based solutions.
Key Features of Laserfiche:
Process Management
Collaboration
Application Sharing
Applications Management
Document Storage
Application Security
File Management, etc.
Benefits of Laserfiche:
As Laserfiche is a leading document management system, it offers various benefits, making it a top choice for many businesses.
This software automates document management, saves time, and provides many benefits.
It also allows business owners to store, organize, share, and manage electronic documents and files in one place.
In addition to these document management systems, SharePoint, DocuPhase, Adobe Document Cloud, Google Drive, Alfresco, and Box are the top document management systems for businesses.
Conclusion:
As technology advances, businesses of all sizes adopt new methods and techniques to manage their electronic files and documents. Document management software tools are the ideal ways for businesses of all sizes to manage and store all electronic documents and files. Numerous document management systems are accessible in the market, each providing distinct key features and advantages.
These are just examples of document management systems. It’s advised to read all aspects of document management systems before making a decision. You may start an online search to understand more about these software solutions.
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